FEBRUARY 16 , 2010 HIGHLAND PARK BOARD OF MANAGERS MEETING

Meeting was called to order at 7:35

Attendees: Dave Celznick, Bill Mazzolini, Jeanne Stark, Kevin Malinowski, Kathi Maxwell, Ed Fratus

Homeowner issues: no Homeowners present.

Minutes from January 2010 meeting were approved. Sent to Sean for website posting.

Thank You to Ed for handling mailbox matters.

Thank You to Bill & Ed for catching the billing error from our pool vendor regarding rates used for gate checking resulting in a $527 savings/credit due Highland park.

Issue 1: Mailbox matters – we are down to 1 in our inventory thanks to a hard winter and plowing accidents. Ed will order 6 more to have in inventory.

Issue 2: Review of delinquent accounts and progress made in collections. No additional liens needed to be filed at this time.

Issue 3: The gate company will provide training to Ed who will write a procedure so that we can change access on the key cards for access to the pool. Our existing system for the gate is functional for now with no further actions needed.

Issue 4: Budget review and discussion of annual fee. There are 444 homes built right now and it is hard to predict how many more will be built in 2010. In reviewing the budget, planned expenditures, number of homes, Board voted to keep the $30 rebate for 2010. Board also voted and approved the Budget for 2010. This budget to be presented to the Homeowners at the annual meeting and in the Springs Newsletter.

Issue 5: A periodic review of detention/retention basins are required per Ohio environmental regulations. Jeanne will contact Mike Bramhall regarding the costs associated with Basin reviews. Kevin is going to blow up the picture of the development to show the basins, association owned land.

Issue 6: Review of the 2010 Pool contract with Metro. The pool was open for 114 days last summer; this year based on the calendar, the pool with be open for 107 days. The contract includes labor, materials, chemicals, life guard staff, gate checkers. Bill was going to go back to fine tune the contract somewhat in light of fewer days this summer, gate checking needs. Hastings provided a quote last year but we elected Metro’s proposal. Decision was made to approve a two year contract. Suggestion was made to add the Owners right to terminate the contract back in as well as to review and to build in minimum performance standards where the fees tie directly back to performance (example: # of shut downs) Jeanne to review the insurance for Metro.

Issue 7: Review of the now existing clubhouse rental rules as they pertain to Association events, Pro Bono events and personal use rental. Current ground rules for the three types of events are:

***Association events (no rental fee or security deposit): endorsed/sponsored by the Board typically for socializing; open only to members of the HP Association; “invitation” via publicity to all members of the Association (examples: Easter Egg hunts, Movie Night, Pool Party, Scrapbooking parties).

***Pro Bono events (currently no rental fee or security deposit): request is reviewed/approved by Board; supports a non-profit event; host (typically the volunteer leading the event) must be HP homeowner in “good standing” and on-site during the event; at least 50% of attendees must be HP residents (examples: Scout troops).

***Personal use rental (currently $75 rental fee plus $100 refundable security deposit): renter must be HP homeowner in “good standing”; invitation list is not restricted (examples: private parties, baby showers, business promotional events). Several different proposals were kicked around but nothing ultimately decided. Topic was tabled until the March meeting. Kathy will put together a proposal to present to the Board that addresses all our concerns and what is fair for all Club House users/renters. Board is in agreement that we need to at least recoup some of the out-of-pocket cost (utilities, cleanup, etc.).

Next Meeting dates:

3/16/2010 at 7:30

Annual Homeowner Meeting Tuesday April 20^th, 7:00 PM Clubhouse