MAY 17, 2011    HIGHLAND PARK BOARD OF MANAGERS MEETING

 

Meeting was called to order at 7:30

 

Attendees:  Dave Celznick, Bill Mazzolini, Jeanne Stark, Kevin Malinowski, Bill Janesz

 

Homeowner issues. –  none present

 

Welcome to Bill Janesz newest Board Member elected at Annual Homeowner meeting. 

 

Minutes from the April Annual Homeowner meeting were approved.  They will be sent to Sean for website posting.

 

THANK YOU TO:  

·         Bill M for arranging with the Pool Company to get out to Highland Park early and assure an on time open…now if the weather will only cooperate.

·         Dave for arranging the slide show for the annual meeting.

·         Ed for getting the front lighting repaired.

·         Dave & Ed for arranging for the front fountain to be rebuilt.

 

Election Results –

 

At the annual meeting, Kevin and Jeanne retained their spots on the Board.  Bill Janesz joined the board to fill Kathi Maxwell’s vacancy through 2012.  The new titles are as follows for 2011-2012:

*      Dave Celznick – President

*      Bill Janesz – Vice President

*      Jeanne Stark – Secretary

*      Kevin Malinowski – Treasurer

*      Bill Mazzolini – Trustee

 

 

Issue 1:  Pool project update – expansion is not passing as presented requiring a 75% + 1 majority vote. However it looks like there is enough support to take the ballot again with a 50% + 1 vote on the pool expansion only.      To date, 318 out of 455 homes have turned in ballots.  Of the 30 streets in Highland Park, 18 had more yes than no responses; 6 had more no than yes responses. 

 

Motion was made to go out again with a new vote platform to include choices of:

Ø      I am for the pool expansion but not the # of homes expansion, special assessment of $400 per home.

Ø      I am for both the pool expansion and the # of homes expansion, special assessment of $200 per home.

Ø      I am for neither choice

The motion also included a street team meeting approach to get the message out. Kevin volunteered to cover his newsletter route and offered Wendy Rounds to do some streets as well.  Additionally, we would hold several Town Hall forums in the summer at the Clubhouse and with a vote going out in July to the homeowners.    Kevin wants to get a plot plan of Parcel C to show how and where the houses in the expansion will go and this is through 2025.  Board still feels that we need to go back to Gary to find out what he will contribute if we only got an approval on the pool expansion so that we know what cost each homeowner will incur should we go this route and can share that up front.

 

Motion passes: 3/2

 

Issue 2:  Delinquent Accounts discussion – Ed was not at this meeting but none of the delinquencies need any attention today.  Comment was made that the annual homeowner invoice payments were due by 5/1/2011.  The 2nd invoice gets mailed out with a reminder 5/1/11.  If no response or payment by June 1, the first of two letters from the Board is mailed by June 10

    

Issue 3: Clubhouse rental review discussion regarding the recent event where products were sold with some portion of the proceeds going to charity.  Current clubhouse contract already states that, “no article of any kind shall be sold…without the prior written permission of the Highland Park Community Association”    Board needs to tighten up the language in this area to specifically state “NO Commerce” and have the renter initial that line/clause. Jeanne will work with Ed to get contract modified.

 

  Issue 4:  Nature Park cleanup update – Per Ed, the crew has been in and has cleaned up the lumber, forts, skate ramps etc. One thing that remains are the remnants of a tree fort high in the tree.

 

Issue 5:  a Homeowner in Phase 1 wants to join our Association.   There is a $750 initiation fee in addition to the normal annual fee.  A motion was made to waive the fee but the motion did not carry after discussion. 

 

Issue 6:   A homeowner asked for clarification on the no permanent pools ruling in our Association Deed restrictions.     Last October, the Board decided to add some clarifying language to the deed restrictions to help eliminate ambiguity and loopholes.  The allowed pools will be defined as some that are less than certain gallons and do not require a filter.  This language has not yet been completed but is being worked on presently.

 

Issue 7:  We have been banking with Chase Bank but getting nothing in the way of interest.  Kevin met with Huntington Bank and provided a proposal to the board.  A motion was made and carried to switch to Huntington Bank assuming that Huntington will meet all of the criteria Carlyle mandates after Chase has been given an opportunity to “meet the deal.” 

 

Issue 8:   Swing sets in corner lots.  On 4/27, city of Avon passed an ordinance that governs corner lots and placement of swing sets.  We have 4 swing sets on corner lots that may not comply with the new standards. Kevin is going to confirm whether the existing swing sets are “grandfathered”.  NEWSFLASH:  Kevin’s discussion confirmed that existing structures are “grandfathered” and are thus not out of compliance.  A side discussion was had that the developer’s restrictions are over and above the city restrictions.   

 

Issue 9:   Discussion was held on the spring clean up that Brunner Landscaping sent in.  Going forward, suggestion was made to hold off making decisions on trees that need to be replaced until after June to see if the trees come back or indeed need to be replaced.  Also, does an 8 foot tree need to be replaced with another 8 foot tree?  Can we plant something smaller?

 

 

Next Meeting dates:

 

June 14th 7:30

July 26th 7:30

 

Meeting close 9:40