June 23, 2009 HIGHLAND PARK BOARD OF MANAGERS MEETING

Meeting was called to order at 7:34

Attendees: Dave Celznick, Bill Mazzolini, Kevin Malinowski, Jeanne Stark, Kathy Maxwell – Highland Park HOA; Ed Fratus – Carlyle Management.

Homeowner issues: Bob & Ann Lorincz – they live on Truxton and have for the last 5 years. They are very concerned about speeding and it seems to have gotten worse lately. They had contacted Avon Police Dept. who placed a stat box on Truxton to show cars speeds. Board shared that while we are also concerned, it is a police matter. Board encouraged the Homeowners to attend the city council meeting to request more signs, pedestrian crossings. Board will publish the City Council meeting dates on our website and future newsletters.

Minutes from May 2009 meeting were approved. To be sent to Sean for website posting.

Thank You to Ed & Bill for their quick work on getting the pool heater repaired.

Miscellaneous topics

Bob Richenberg has resigned from the Board. Dave made contact with Kathy Maxwell to assume Bob’s Trustee role and Kathy has accepted. Board made a motion and it carried; all were in favor.

Issue 1: Review of delinquent accounts and next steps. Motion was made and carried to suspend pool passes of those seriously delinquent homeowners. Would be allowed in as a guest only until account was made current. Also Board discussed what can we do if someone moves/house is vacant for a prolonged time. The city was contacted on one house where the grass is a foot high but it takes 3 weeks for the city to actually take action. Basic process regarding collection of annual fee is that invoices go out in February; a follow up goes out after May 10^th. Next step is a letter from the Board that coves us through mid July. After that, additional correspondence from our Lawyers could follow.

Issue 2: We need a point person at Kaman & Cusimano. Frequently, our issues are discussed with different people there and we desire one coordinator. Further we also need to receive their response to our inquiries in a reasonable time frame. Board will prepare and send a letter to law firm stating requesting these matters be addressed.

Issue 3: Board is looking into payment options on line for the annual fee and hoping that option will be in place for collection of 2010 fee.

Issue 4: Bill provided overview on pool opening and through June meeting. Opening Day, Memorial weekend was quiet thanks to the cool weather. Gate check process had occurred from 11:00 am to 5:00 pm that weekend. Was successful in deterring some non Highland Park residents from entry. $2,000 was approved to be spent on the lifeguards through July 4^th weekend providing us guards from 9:00 am to 9:00 pm. A $500 additional was requested to continue the life guard schedule beyond 4^th of July; Motion was made and approved by the Board. Jeanne requested proof of Metro’s insurance; Kevin needs a copy of the contract.

Further, a motion was made to coordinate with our Pool vendors and or other contractors, to conduct regular annual inspections of all equipment prior to pool opening day.

Issue 5: Mailbox matters – letter was sent to Homeowners that had mailbox issues. The due date for repair/maintenance is 7/15/09. Ed to resurvey after that date for those still not in compliance. Another letter to follow.

Issue 6: Highland Park directory – decision was made not to put the directory on line to protect the residents. However, leaning now towards a handout directory to be distributed with a future newsletter.

Issue 7: Vending machine at the pool – Kathy made a motion to have a trial period of a vending machine at the Club house/pool from 4^th of July through Labor Day. Kevin made an amendment to Kathy’s motion that included: Installation will require anti-tipping device; we would want it removed by 9/10/09 as we do not want it year round; we need to receive a copy of the vending company’s insurance including a hold harmless agreement. We would need to cover electricity costs with profits. And finally, we would want a green machine or something efficient and no lights at night. We would need the lifeguard to roll out/in the recycling bin to pick up the empty plastic bottles. Motion carried 4 to 1. Further information being requested from Coca Cola.

Issue 8: Pod containers on Truxton – have been at one residence over two months; another house has a boat in the drive over one week. Ed was going to send letters from Carlyle.

Issue 9: Two residents have approached Bill about taking charge of the tennis courts in an effort to better manage that area. More folks are showing up to play tennis; need some time of timing system to limit play when folks are waiting. Kevin and Kathy agreed to work with the residents to better coordinate this endeavor.

Next Meeting dates:

Monday August 10^th 7:30 pm

Meeting close: 9:50 pm