July 15, 2008 HIGHLAND PARK BOARD OF MANAGERS MEETING
Meeting was called to order at 7:30
Attendees: Dave Celznick, Bill Mazzolini, Kevin Malinowski, Bob Richenburg & Jeanne Stark – Highland Park HOA. Ed Fratus, Carlyle Management
Homeowner Issues: none present at this meeting.
Thank you to:
- Sean & Kevin for cooking at the Homeowner picnic; Bill for
coordinating the pool issues.
- Bill for obtaining the 10 additional chaise loungers for the
pool.
- Wendy Rounds & Kathy Maxhouse for “pool check in” and
recruiting homeowners to do the same.
- Jeanne for coordinating Brunner landscaping for basin clean ups
and some maintenance needed on Association common space.
- Bill & Dave for thorough review of some invoices catching a
large billing error.
Minutes from June 2008 meeting
were approved; motion carried. Sent to Sean for website posting.
Issue 1: Association
Day at the Pool
Event was well attended. 80 hamburgers were cooked; 96 hotdogs and all were gone! Weather held out to get the cooking/eating in before the rain. Overall, successful event. Need to obtain Sean’s receipts for reimbursement.
Issue 2- Financial
Report
Bill provided handout, Financial
Report Operating Fund Summary 2008 Status.
The board held a general discussion of delinquent Homeowners and what
else can the board do to collect those fees.
Lawyers should inform the HOA on foreclosure notices.
The Ten Year Plan includes looking
at the survey results and categorizing those results in a: must do, should do, and would like to do. The homeowner input from the survey helps the
Board to prioritize where expenditures should be made. Teams are in place to get estimates, generate
discussion and identify other work or processes that might be required to
implement those items that provide value.
Issue 3: a
Functioning Pool Team
Recently a table was set up at the
pool to check in arriving guests. This
is due to the pool being very crowded and lots of guests at the pool. Some thoughts for next year’s pool season were
to have an alphabetical listing of Homeowners at the pool and cross referencing
the key cards. Should there be passes
for guests? The Pool team is gathering
metrics and will come forward with a plan for 2009.
Issue 5 – Board Objectives for 2008
Balance the budget
No pool closures
Directory roll out
Liability & Risk Assessment
Pick & implement key survey results
Issue 6 – Wendell yard
Yard is maintained; issue
resolved.
Issue 7 – Van on Montrose; boat on Montrose
General discussion – Homeowner
said boat was to be moved by end of that week.
The van situation was reviewed and no further action was required at
this time.
Issue 8 – Mailbox updates
Ed resurveyed the development; 37 mailboxes appear to be in need of maintenance/paint. Letters are being sent to those homeowners asking for compliance. 1st deadline is end of July. Beginning of August, a sterner letter will be sent to those homeowners that have not taken action to address mailbox matters.
Regarding the prototype mailbox – the top of it is different that the current mailbox topper. Ed is to get the dimensions of the original topper, Phase I mailbox to Kevin who will attempt to get the topper reproduced.
Deferred until next time?
- Illuminating the front entrance; review of estimate.
- Welcome New Neighbors Proposal
- Thanksgiving run through the development
Next meeting:
Monday 8/18 7:30 pm Clubhouse
Monday 9/22 7:30 pm Clubhouse
Meeting adjourned at 8:52