Highland Park Homeowner’s Association

Board of Managers Meeting

July 23, 2007

v Meeting called to order at 7:35 by Dave

v Board Members in attendance: Dave Celznick, Bill Mazzolini, Karri Furness & Jeanne Stark; Ed Fratus

v Dave moved to approve the minutes from our June 2007 meeting; Bill seconded. All approved.

Thank You’s

Jeanne for organizing the tree estimates and coordinating with Homeowners

Olivia for her contributions especially for her mailbox contributions.

Homeowner Issues

Jeanne asked on behalf of her neighbors on Wendell Street

1) builders responsibilities on vacant lots for weeds – Board agreed that the city rule ordinance 650.05 applies and weeds cannot exceed 12 inches or go to seed. Action: Jeanne will survey back there to see which lots are in need of cutting and will contact Drees directly via a phone call.

2) Ethel’s lawn situation – received a letter in May; they cut the grass but have not seeded the areas needing repair. Action: Jeanne will talk to Ethel to find out her intentions, restate our position and offer help via contractor recommendations. September planting season is fast approaching.

3) Olivia’s vacancy – Manual says the remaining board members can fill the position. A vote is not required. Action: Dave will be contacting Steve Morenberg(spelling?) to see if he still has interest. He had been interested two years ago. If he is not interested, Dave will contact Kevin Malinowski who ran in March but was not elected. Thought was given to placing the opening on the HPHA website but it was decided that would drag out the replacement process and we need to fill it as quickly as possible.

Financial Forecast:

Bill provided a 2007 Operating Fund Summary. Best assumption – our annual costs are running about $126,000 leaving $36,000 to be allocated for Improvement projects. There are still 9 Homeowners that have not paid their annual dues; 8 of which continue to be pursued.

Improvement Projects already completed

Increased lifeguard hours

Phase 2 Parking lot lights

Clubhouse carpet and painting

Projects that are proceeding/approved

Nature park water control

Removal of 5 dead trees on Association property

Clubhouse locks

Tree replacement – by tennis court/hill and by sidewalk

Tree removal on Truxton & Southpark

Future projects or considerations

Montrose Way Basin

Parking lot repairs

Field improvements

Nature Park water issue

The HPHOA Managers met with Brunner Landscaping and surveyed Jessup, Fedchock and Varga yards as well as common areas on Friday 7/20/07. Bruner provided a quote of $2,677 plus taxes to raise the grade and bends in sublots 164, 165, 168 at the edge of the yard by adding topsoil, seed and straw. Make a crescent like shape to redirect the water back to Association common property. In Varga’s case, quote was for an elbow type joint on the pipe to redirect the water away from Varga’s yard. This will be all on association property.

Board feels this is a necessary fix; has to be done. Vote was 4 in favor; 0 opposed so we have agreed to move forward with this fix. Board has committed to keeping the drains cleaned for maximum flow. Bruner will be cutting the grass all the way up to the lot lines. Jeanne suggested that we reinforce the lot lines with the Homeowners that back up to Association land and further ask all property to be moved back into their own yards and off Association property.

Action Items: Bill to create letter and deliver to all 9 residents of North Park advising them of Informational meeting. Meeting time & Place not set as of this writing. Dave to contact Brunner to “hire them” for the project.

Tree Projects

5 dead trees to be removed and replaced with Cleveland Pear trees 2” in diameter. Quote is $1,500. Board has voted 4 in favor; 0 opposed so we are moving forward with this project.

Edwards Tree Service was hired to cut down 5 larger trees on Southpark and Truxton common areas. That work should be completed by 8/10/07. Quote was $677.50.

Two additional quotes were obtained but were at a higher cost.

Additional option - Bruner provided a quote for 3 men & machines to plant as many trees as possible in one day (estimated to be 20-25 trees) Quote was for $105 per hour + labor so roughly $5,000-6,000 for the day plus tax. These trees were for beautification purposes in the Nature Park. Board would need to decide where the trees should be planted and we are not yet in that position. Further, we have several other needed fixes to fund first so for now, the topic is for a future discussion.

Field Improvements

Dave Celznick made the motion to discuss. Homeowner Tony had contacted Dave about a playing field in the Nature Park. Tony has collected support and signatures from other residents. Board obtained quotes from Bruner Landscaping to create a 200’ x 200’ playing field which would be accomplished by grading the area, bringing in topsoil dress (about 160 cubic yards), and planting a high quality grass seed. The quote was $6,800 plus tax. Further to properly maintain the field, a sprinkler system would be required. It would be a 4 valve system with 16 heads and would tie into main already in park. That quote is approximately $6,000 plus tax. Board decided that it might be best to place this topic in the Fall 2007 survey to get an idea of what all the residents think. The price approaches the point where we would have to put it up to a Homeowner vote so the survey should get us a better idea of interest in field beyond Tony and the close to field residents. The Board majority felt that contingency reserves should not be used for “nice to have/do” projects.

Action items: Dave sent email to Tony with our decision. Landscape Committee should try to come up with other ways to improve the field at least in the immediate future. Place questions in the fall survey.

Montrose Basin

City did agree to place grate covers on the drain pipe at the city’s expense.

Jim Piazza confirmed that the original drawings and the resulting structure are different. Looks like direction of pipe shifted somewhat.

Piazza and Bramhall feel that the hole in Marshalls yard can be filled in and compacted to stop further erosion. Further they feel that the drainage area is fine as it since it doesn’t always hold water and is adequate for the occasional large rains.

Action items: Jeanne will contact Jim Piazza to verify what type of grate covers and when they expect to do this. Jeanne will also ask Jim for some available dates when he may be available to meet with us to review the drawings. Jeanne will ask Jim to coordinate with Gary and Bramhall but if he is not willing or able, then Jeanne will coordinate.

Miscellaneous topics at the end of the meeting

Ed has personally surveyed the development for mailboxes not yet complying with our code. There are about 45 that remain. Ed is going to contact Olivia to get the letters and the status of the mailbox committee so that we can take our next action step.

Olivia had also been the point person for the Newsletter. Bill was going to contact her to get any information and try to finish it up.

Jeanne will design a draft survey and will email to the group as a starting point for our future discussion.

Next meeting: Decided not to have one in August since there will be two meetings already on the Board’s agenda (Montrose Way Basin meeting with city; Homeowner meeting to discuss water drainage).

September meeting – 9/10/2007 at 7:30 pm Clubhouse

Dave motioned to adjourn meeting at 9:05; all agreed.