September 10, 2007 HIGHLAND PARK BOARD OF MANAGERS MEETING

Meeting was called to order at 7:35 by Dave Celznick

Attendees: Dave Celznick, Bill Mazzolini, Karri Furness, Kevin Malinowski & Jeanne Stark – Highland Park Home Owners Association Managers; Ed Fratus – Carlyle Management. Resident Jonathan MacWilliams

Homeowner Issues: Jonathan wanted to first offer his services and help regarding the Montrose Way basin issue. Second, he has heard rumors of development at the west end of South Park and that South Park may cut directly through to Stoney Ridge. His concern is that if a straight shot, South Park may become a cut through and a speed way. Kevin mentioned that he had received letter on the topic. By law, the developer has to post the plan and the public has an opportunity to discuss it. It then goes to the Architectural Review Board, next to Planning and final to City Council where it is read three times to approve. Kevin suggested that public opinion is a strong influence on Architectural Review Boards. There is a City Planning meeting on 9/19/ at 7:00 pm. Dave is inviting Councilman Clint Pelfrey to our October meeting. Lastly, Jonathan asked about the Wendell Court situation. See below for update.

Minutes: Motion was made to approve and accept the minutes; all were in favor. Notes to be sent to Sean Flaherty for the Highland Park Website.

Introductions were made to welcome new HPHOA Board of Managers member Kevin Malinwoski. Kevin and family moved to Wendell in January 2006. Kevin is in Commercial Real Estate and would like to offer his assistance with managing corporate assets/liabilities, life cycle audits, budget help. Dave made the motion to accept Kevin for the position; Karri seconded; all were in favor. Kevin will review Olivia’s team commitments and will advise which areas he would like to be involved with. Ed will get him enrolled with Carlyle for the mailings.

Thank you to:

Ed & Jeanne for the Wendell Court situation

Ed & Dave for the new fountain on the Route 83 entrance

Ed for new security locks in the clubhouse and key distribution

Ed for getting the contractors in to repair the sinks in the clubhouse

Jeanne for getting the trees cut down on South Park and Truxton

Ed for no skating, swimming signs by the pond at Route 83 entrance

Issue 1 – Wendell Court yard situation

Jeanne spoke with homeowner on the phone for the plan to bring yard into compliance. Pulte will be out to reseed the front yard and tree lawn areas that were dug up by Pulte for repair after the lawn had been put in. Pulte committed to having this work done by 9/21. Work needs to occur on the balance of the lawn, basically reseeding the bare spots, weed control. Homeowner intends to hire a contractor to take care of the balance of the yard and to help get it established and strong. Board will provide names of five landscaping contractors to assist homeowner in her decision. Jeanne sent a follow up letter and we will be checking back in with her in two weeks.

Issue 2 – Nature Park update – Brunner has been hired to address the drainage of water on association property where it abuts homes along North Park. Mounds will be built with clean top soil and grass seed and straw on top. At this point, the weather will determine when we are able to have this completed.

Issue 3 – Montrose Basin - Gary Smitek will cover the expense to install safety grates over the three open sewer pipes in the basin. This should be completed within the next few weeks. Jeanne will call Brunner Landscaping to obtain a quotation for some landscaping for the basin by the street. The culvert and storm pipe area on the northeast corner of the retention pond is still under review. Next step is to discuss findings and questions with Jim Piazza, Avon Building Dept. Motion was made to approve a budget of $2,000 - $3,000 for landscaping improvements around the basin. All were in favor; motion carried. Kevin asked if we were in a Garden Cooperative with other developments along Route 83. We are not currently. Kevin also offered his wife’s Landscape Design abilities.

Issue 4 – Remedy of Deficiencies – proposed amendment

The Code of Regulations provides that the “Homeowners’ Association shall administer and enforce the restrictive covenants applicable to the Sublots.” The Board of Managers uses a detailed, step-by-step work process to enforce the restrictive covenants. As a last resort, the Board may authorize agents to enter property of a sublot owner to remedy clear-cut violations of the covenants, at the expense of the sublot owner (examples: painting of mailboxes, removal of tall weeds). Although the Code currently allows this action, an amendment to the Code of Regulations will provide clarity and eliminate any ambiguity. The Board unanimously agreed to draft the amendment and put it to a homeowner vote. Bill will work with our attorneys to obtain proper language

Issue 5 - Mailboxes all homeowners had received a letter in May with mailbox standards asking for all mailboxes to be in compliance with those standards by June 1^st. Code says that mailboxes must be identical to those in Phase I & II. Ed gave us an update; 46 mailboxes still need some attention as of 9/10/07. Next step is a direct letter to the 46 Homeowners stating that maintenance shall be completed by October 7 or an enforcement penalty (“fine”) of $60 shall be assessed, and used to make the improvements. Our detailed enforcement process is being used. Plan to have all work done by 10/31/07. Dave motioned to send direct letter; all were in favor, motion carried.

Issue 6 – Update on 10 year plan – Bill provided an updated 10 year plan and 2007 cash flow analysis. By deferring one “should do” project, we will be able to complete all “must do” projects without dipping into the contingency reserves this year. Major repairs to the clubhouse parking lot are planned in late September/early October. Ed will re-visit the three bids communicate a recommended contractor to the Board. Cost will be about $12k. Quotes had been obtained from Allied, S&K, Surface Engineering.

Issue 7 – Spontaneous discussion about the transfer of property and obligations from the Developer to the Association. Kevin asked if there is a contract regarding the transfer of property; there is not. Bill has asked Ed to talk to our lawyers about getting a process of acceptance and signing off. Also with regards to the development planned for at the west end of the development, early involvement with the Architectural Review committee can help influence landscaping, street design. We are inviting the Developer to our November meeting.

HOUSEKEEPING

Next Meeting will be Monday 10/8/07 7:30 pm

Monday 11/26/07 7:30 pm

9:30 Dave made the motion to close the meeting; all were in favor. Motion carried.

DEFERRED UNTIL NEXT TIME

Work process for board manual expense accounts. Bill will review and revise all work processes in Section 8 of the Board of Managers’ Manual.