Board of Managers Meeting
Meeting called to order:
Board Members In attendance: Dave Celznick, Bob Richenburg, Sean Flaherty, Pete Just, Ed Fratus (Carlyle Management)
Unable to Attend: Leslie Bemis
· Minutes from last meeting approved.
· Thank You’s:
· To Heather Johnson at Carlyle Management for sending finalized financial statements to Sean for review.
· To Bill and Jeanne Mazzolini for taking down the Christmas lights at front entrance (they also were responsible for putting the lights up)
Topic 1:
· No updates since last discussion—still waiting for weather to accommodate equipment being brought into the area to begin work
· As far as the creek running through that same area, it is still the Board’s belief that the creek itself is not an obligation of the Association to maintain.
Topic 2: Financial Overview
· Through Dec. 2005, overall we are in good shape. Some budget items (ie: Landscaping, Pool) have expenses over budget, but have specific purchases/necessary upgrades that account for the overages.
· We are roughly $9000 (6.5%) over budget for the calendar year. The two major capital improvements—pool heater and filter system—are the primary reasons for the overage.
· After covering projected expenditures for January, February and March, the Association should have approx. $14,000 left over. That amount would be assigned as follows: $10,000 to emergency reserve fund; $4,000 to general operating fund
Topic 3: Items Due to be Addressed as part of the “5 Year” Improvements Plan
· Items include: Pool Maintenance, Painting and Mechanicals; Parking Lot Re-seal; Nature Path Re-seal; Completion of Parking Lot Lights project; entertainment center in Clubhouse (TV, Audio Tuner, Cable, etc.); additional storage room/space addition to Clubhouse; exercise room adjacent to Clubhouse
· We will look to start more detailed discussions on these items at the next board meeting in February
Topic 4: Mailbox Replacement Issues
· Because of the issues we are currently facing with the fabrication of “like” mailbox posts, Ed Fratus made a suggestion that the board consider initiating a code revision to require replacement post/mail boxes conform to standards “as deemed acceptable by the Architectural Review Board.” Under this scenario, the review board may consider more than one “accepted” post fabrications/designs as we continue to look for a better alternate to the situation we are currently faced with.
· Bob Richenburg brought to the attention of the board that one homeowners’ mail box post damaged by a landscaping contractor required $500 in repair—not replacement—costs from a Cleveland-based handyman service.
Topic 5: Pool Vendor Update
· Personal Touch, a pool vendor who contacted the board prior to the December meeting, was given the option to look at the 2006 Pool requirements. Personal Touch has since declined the option to bid because of the lifeguard staffing issues (and related insurance considerations) they were not comfortable with.
· As such, Hastings Water Works and Metropolitan Pools will be issued the Request for Bid Proposal materials that will require strict adherence to a number of action items. The Bid package is due to be sent out in February.
Topic 6: Code Amendment to Ban Registered Sexual Predators
in
· Two other associations being managed by Carlyle Management have instituted or are in the process of instituting code amendments that will ban registered sexual offenders/predators from buying or renting a property in the development. The amendment can be written to include not only the listed owners, but any individual residing at an address within the development.
· In coordinating this possible code amendment, Ed Fratus has suggested we combine this amendment change—Sexual Predator Ban-- with amendment changes concerning (1) Replacement Mailbox/Architectural Review Board governance; (2) Cost of Enforcement Provision and (3) Change to create more flexible date for general homeowners meeting rather being restricted to first Tuesday in March to a more open 6 month window.
· Dave made a motion to bundle the work/legal process to initiate amendment changes to be presented before the February 2006 meeting. Bob seconded the motion. All approved and motion carried.
· Bob proposed a secondary motion to approve the aforementioned motion and its necessary legal fees so long as the costs could be limited to a maximum of $1500. Sean seconded this motion. All approved and motion carried.
Topic 7: City of
·
The current rezoning issues being considered by
Avon City Council relating to 3 specific cases may have significance to
·
Since the meeting, a political action committee
has formed. The PAC is concerned that
the
· The HP Board takes a position of reporting ongoing developments and information only. The board will take no stance on the issues, will not actively support or fund the PAC nor provide HP resident information from our maintained databases.
Topic 8: Annual
· Due to some scheduling conflicts the stated date for the annual meeting (Tues. 3/7), will not be able to be met. Three other dates and available venues will be investigated and decided upon before the February board meeting.
· At the February board meeting, the full agenda for the general meeting will be put together.
· February meeting tentatively scheduled for Tuesday, Feb. 21st. Venue to be determined.
Dave motioned to close the meeting. Bob seconded the motion. All approved.
Meeting adjourned at