Highland Park Homeowner’s Association

Board of Managers Meeting

January 9, 2007

 

Meeting Called to Order: 7:25 p.m.

Board Members in Attendance: Dave Celznick, Bill Mazzolini, Robert Richenburg, and Olivia Poggenpohl

Board Members Absent: Karri Furness and Ed Fratus (Carlyle Management)

 

General Business

·         Dave moved to approve December minutes and Bill seconded the motion.

 

Thank You’s

  • To Bill and Jeanne Mazzolini and Karri Furness for putting up Christmas lights.
  • To Bill, Sean and Ed for hard work on the 2007 Budget.

 

Topic 1: Nature Park Update         

  • Board clarified objective for the Bramhall Study:

o        Bramhall to give the Board an estimate of how much a study will cost with the goal of appropriately managing water drainage in the park while keeping water out of backyards.

  • NEXT STEPS:

o        Ed to provide an estimate of the study cost prior to executing the study to allow the Board to make a decision and discuss next steps.

o        Bill will ask Bruener to provide an estimate to add one drain and raise burms.

 

Topic 2: Possible Home-Based Business

  • Ed sent a letter to the homeowner suspected of running a home-based business.
  • The home owner responded, assuring the Board he was helping others not running a business from his home.
  • NEXT STEPS:

o        Karri to follow up with neighbors to communicate response.

 

Topic 3: Wendell Court Basin

  • Basin is completed and now is part of our association.
  • Bob made a motion to add the area to the mowing and cleaning schedule and Bill seconded.
  • NEXT STEPS:

o        Dave to contact Bruener to add this to the mowing and lawn maintenance schedule.

 

Topic 4: Montrose Basin

  • Bill suggested that the Board evaluate the need for beatification to the Montrose basin due to the close proximity to the street. The Board voted 4:0 in favor of beginning a study for beautification.
  • NEXT STEPS:

o        Karri will conduct study.

 

Topic 5: 2007 Budget

  • Bill proposed that the Board approve the presented budget based on normal and routine maintenance and Olivia seconded.
  • The Board voted 4:0 in favor of approving the 2007 Budget.

 

Topic 6: Annual Fee

  • Bill prepared a 10-year financial plan specifying expenses 10 years into the future highlighting the growing surplus.
  • Bill moved to vote for either a) maintaining the annual homeowners’ fee or b) offering a one-time only $25 rebate for 2007. Olivia seconded.
  • The Board voted 3:2 in favor of instituting a one-time only $25 rebate, reducing the 2007 homeowner’s fee to $375.
  • The Board also discussed defining the appropriate surplus amount.
  • Bob moved that the Board survey residents in the summer to determine desired amenities which will allow the Board to set a proper reserve in the future. Olivia seconded.
  • NEXT STEPS:

o        Olivia to draft questionnaire for summer distribution.

o        Olivia volunteered to draft a letter from the board clearly outlining the intent and term for the rebate – stressing this is a one-time only event.

o        Ed will revise annual fee invoices to reflect rebate – need to make sure it is worded as a rebate, not a line item for $375.

 

Topic 7: Newsletter

  • NEXT STEPS:

o        Olivia to email newsletter topics to group providing timelines for completion.

o        Draft ready for February meeting.

o        Distribute about one week after the meeting, after Pete prints newsletter.

 

Topic 8: Directory Update

  • Jeanne Yeagley graciously agreed to create a new neighborhood directory, coordinated with Olivia.
  • Bob offered to input data in Excel if needed.
  • Target completion by the annual meeting, date yet to be determined.
  • NEXT STEPS:

o        Olivia will include a form for homeowners to complete in the upcoming newsletter.

o        Once the meeting date is set, Olivia will establish a timeline for completion.

 

Topic 9: Next Meeting Agenda Items

  • NEXT STEPS:

o        Follow up with Ed on pond safety sign.

o        Set Annual Meeting date and location.

 

 

 

·         Next Meeting: February 5th at 7:30 in the Clubhouse

·         Dave motioned to Close Meeting at 9:40 pm and Olivia seconded.