August 18, 2009
Meeting was called to order at 7:35
Attendees: Dave Celznick, Bill Mazzolini, Kevin Malinowski, Jeanne Stark, Kathi Maxwell – Highland Park HOA; Ed Fratus – Carlyle Management.
Homeowner issues: Homeowner had presented plans for an addition to their home to the Architectural Review Board; plans were not approved by the 3 members on the ARB. Homeowner requested the entire board review the plans. Contractor represented them at the meeting and shared the revised plans. ARB is further considering their revised proposal at this time. Kevin was going to call Contractor with further feedback and a proposed alternative.
Minutes from July 2009
meeting were approved. Sent to Sean for website posting.
Thank You to Ed for
short cutting or reducing some fees with Vector Security.
Thank You to Kevin
for his excellent work in obtaining the 4 alternatives regarding pool expansion
options.
Thank You to Bill for following pool protocols and coordinating the
quick assessment and fix to open the pool up quickly when forced to close
within the daily pool hours.
Issue 1: We asked for a point person at Kaman & Cusimano to coordinate our Board related needs. Their response was that different staff handles different situations/needs so they are reluctant to assign a point person. This request will be brought up again in the next meeting with Kaman & Cusimano. Further, a task timeline or response timeline should be implemented with their office so we have an idea or expectation on when we can expect to see their responses to our inquiries. Bill will set up a “no charge” meeting with them to work through these items and to voice our dissatisfaction to date.
Issue 2: Kevin proposed
that Ed develop a written process for lost/replacement passes and or additional
new passes in connection with the pool and Vectron to help reduce future costs
associated with this activity.
Issue 3: Review of delinquent accounts and next actions decided with respects to three very delinquent homeowners. Ed & Bill to discuss with Kaman & Cusimano at the 8/25 appointment.
Issue 4: Pool update – Board of Health has inspected our
complex four times this season. Both pools met all
safety and health requirements. One
concern was noted: turnover of water in
main pool is slightly less than
Issue 5: Mailbox matters –
letter that had been sent to Homeowners in need of mailbox or post repair and
or replacements in May. As of August, only 14 still need additional
attention. A follow up letter sent to the 14 homeowners asking for compliance
by 9/28/09. If not in compliance at that
time, the Board will take further actions.
Issue 6: Reserve Analysis – Kaman & Cusimano
suggest that we have the analysis done by a professional firm. Board will look
into gathering additional information as to cost to outsource this in 2010.
Issue 7: Pod
container on Truxton - Board to contact Realtor to see if contact can be made
through Realtor as former homeowner is out of state. Since that meeting, the
homeowner has been contacted and has made arrangements for that Pod to be
removed within the next 2 weeks.
Issue 9: Quick discussion regarding the different types of
enforcement actions the Board can take when homeowners are informed of a
violation but take no action to correct the situation. Board should consider amending the Code of
Regulations to allow agents/contractors to enter a homeowner’s property to take
action without prosecution for trespassing.
Miscellaneous items/discussions
Propose adding signs to our
Falls Newsletter will be further
discussed at the September meeting.
Distribution planned for October.
Tennis net needs repair; Kevin
will coordinate that as well as a quote for some surface improvements and a
soft, “no noise” backstop to attach to the fence. .
Next Meeting dates:
Tuesday 9/22/2009 7:30 pm
Tuesday 10/20/2009 7:30 pm
Tuesday 11/17/2009 7:30 pm
Meeting closed at 9:50 pm