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Homeowners’
Association Newsletter
– September 2007 Volume 5,
Issue 2 |
Board of
Managers
To ensure
that
Carlyle Management Co.
Phone: (216) 464-7465 Clubhouse email: clubhouse@highlandparkassoc.com for information or Clubhouse reservations. This email will automatically forward to Heather at Carlyle
Management. Property Management – Edward Fratus, Extension 228 |
Dates to Remember Daylight Savings Time Ends, Sunday
Nov. 4th |
Board of Managers Dave Celznick, President 934-6174 Karri Bill Mazzolini, Treasurer 934-0710
Jeanne Stark, 934-3348 Kevin Malinowski 216-403-8233 Please send an email to highland@highlandparkassoc.com if you would like to be added to the email distribution list. Website: www.highlandparkassoc.com |
LETTER FROM THE PRESIDENT
By
Dave Celznick
I would like to take this
opportunity to introduce our new Board members: Jeanne Stark and Kevin Malinowski. Welcome to the Board! I believe you will find the opportunity
challenging as well as rewarding as we make the decisions that are in the best
interest of
Many Thanks go to Bob Richenburg for two great years of service to the
Also a Thank You goes out to
Olivia Poggenpohl. Olivia also moved our
Mailbox Program forward as well as assembling and editing the past couple of Newsletters. Thank You!!!
The Board of Managers has identified key focus
areas which will help us to maintain and improve our community. The 2007 Goals and Objectives -
Ø
Continue
to achieve a balanced budget for the 2007/2008 fiscal year.
Ø
Maintain and
improve
Ø
Conduct a
liability, risk assessment and reserve analysis.
Ø
Generate awareness
and enforce the Code of Regulations and Deed Restrictions.
Ø
Implement the
Mailbox Improvement Program---Phase 2
(Taking Action)
Ø
Ensure zero shutdowns
for the pool in the 2007 Season.
Ø
Develop a Summer
Security Improvement Plan.
Ø
Develop a Playground
Improvement Plan.
Ø
Update the General
Operations Survey – Fall 2007
Ø
Enhance communication
thru the Highland Park Website and Newsletters.
Ø
Complete the
AWARENESS & ENFORCEMENT OF CODE
AND DEED RESTRICTIONS
By Dave Celznick
For the past two years the Board
has worked to make residents aware of Code & Deed Restrictions specifically
for mailbox and yard upkeep. For 2007 we
began to implement an aggressive plan to bring everyone into compliance with
Code and Deed Restrictions. Well-maintained
yards and mailboxes/posts add to the aesthetic value and desirability of our
community. Overall, the community has
stepped up to fixing/painting their mailboxes/posts consistent with Association
requirements. The Board voted to
implement Phase 2 which includes enforceable legal actions as a last resort (if
necessary).
The first fifteen (15)
minutes of each Board meeting is open to homeowners who would like to express
concerns or comments in person to the Board of Managers. Please call any Board member for the time and
location of the next meeting and ask to be added to the agenda.
As a general awareness
reminder we are all owners of Association property. The Board has set a high quality standard for
our vendors and expects each homeowner to maintain property within the Deed
Restrictions and Code of Regulations requirements. This agreement was part of the documentation
each of you signed when you purchased property in
FALL 2007 SURVEY----HEADS UP!
The Board will be sending
out a survey in the fall of 2007. We
need your help in completing the questions and answers as this document will
assist is identifying and prioritizing Association activities and
objectives. This is your opportunity to
give feedback!!!
HOMEOWNERS’ ASSOCIATION ANNUAL
MEETING---ACTION ITEMS
By the Board of Managers
Six issues were raised by attendees at the 2007
Annual Meeting on April 16th.
All were reviewed
by the Board of Managers. Here’s the resolution and action plan:
Item 1: Are
“contingency reserves” at the correct level?
Resolution/Action
Plan: Current target level is $90k – 100k, which is
about 20% of depreciable assets (a
typical benchmark).
Bill Mazzolini (Treasurer) and Kevin Malinowski will lead a small team
to nail this
down. Estimated
completion date is
Item 2: Provide info for those that want to upgrade
their mailboxes with new numerals, paint, etc.
Resolution/Action
Plan: Item
complete. Information was provided
in the letter sent to all homeowners
from the Board of Managers in May. Thanks to Olivia for spearheading this
current effort! Additionally,
Mike Jessup found the maroon numerals on the
internet. We’ll put this info on the website.
Item 3:
Remove the white plastic fencing at entrance and around the common areas.
Replace with a better, fancier system (such as the
one at
Resolution/Action
Plan: Item complete. The Board voted to maintain what we have
until the fencing’s
useful life is over.
When full replacement is necessary, a different style of fencing will be
evaluated,
considering cost vs. benefit.
Item 4: Emphasize “no glass at the pool”.
Resolution/Action
Item: Item
complete. This issue was included in
the Pool Rules mailed to
homeowners in May and emphasized on two signs at the pool. Lifeguards have also been trained to
enforce this rule.
Item 5: Remove some dead trees near the
Resolution/Action
Item: Item
complete. Five dead trees near the
woods on Truxton and
have been removed.
Holes were top-soiled. Thanks to Jeanne Stark for directing this
project!
Item 6: Provide disposal facilities at the
playground.
Resolution/Action
Item: The rubbish
can installed two summers ago was removed after a 3-week trial
because homeowners were using it to dispose of dog
waste. Jeanne will review other
options.
Estimated completion date is March 1, 2008. PS--- Pet waste must be disposed of in the
homeowner’s
proper receptacle (Avon Ordinance and
HELLO, NEW
NEIGHBORS!
Please extend a “warm
welcome” to the following who moved into
we erred or missed your name,
we apologize. Please let a Board member
know.
On
On
Billingsley: The Summers; The Wallaces. On Edenhall: The Metzgers.
On
Glendenning: The Papugas; The Senters. On Harriman: The Powells & The Fishers.
On
Haverford: The Hartmans; The Li’s. On Montrose: The Gormleys; The Hollanders;
On
Montrose: The Rice’s On
On
On
Truxton: The Gallions; The Tills. On Wendell:
The Barons; The Baurs;
On
Wendell: The Bevins; The Fords; The
Matko’s.
CLUBHOUSE UPDATE
By Bill Mazzolini
Upgrading of the Clubhouse party room was completed
in April: new carpet was installed and
the interior
was painted at a total cost of $3k. We continue to receive very favorable
feedback from those using the
internet for reserving the clubhouse. A new work process was implemented in May to
speed up the
return of the security deposit. To reserve the clubhouse, send an email to
Carlyle at:
clubhouse@highlandparkassoc.com). Details and a calendar are on the website.
SWIMMING POOL END-OF-YEAR
REVIEW
By Bill Mazzolini
The pool got lots of use
this hot summer! The pool shut down on
Sunday, Sept. 16th. The
number of “very crowded days” is increasing as the population of
FINANCIAL REPORT
by
Bill Mazzolini
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Operating
Fund – Summary |
2007 |
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First Seven Months, 2007 Actual
vs. 2007 Budget—in 000’s dollars |
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Revenue |
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Seven Months Actual |
Seven Months Budget |
Variance |
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2007 Budget |
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Annual
Assessments @ $400 |
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168.4 |
167.2 |
1.2 |
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167.2 |
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All
Other Income |
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4.8 |
3.0 |
1.8 |
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6.0 |
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Less
Rebate @ $25 |
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(10.5) |
(10.5) |
0.0 |
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(10.4) |
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TOTAL
REVENUE |
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162.7 |
159.7 |
3.0 |
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162.8 |
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Expenses |
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Administrative |
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5.9 |
5.6 |
0.3 |
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10.1 |
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Professional |
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6.9 |
7.0 |
(0.1) |
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11.9 |
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Contracted
Services |
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42.8 |
49.4 |
(6.6) |
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77.7 |
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Maintenance
& Repair |
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8.9 |
4.4 |
4.5 |
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6.0 |
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Utility |
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5.5 |
5.9 |
(0.4) |
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14.0 |
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Taxes/Other |
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8.8 |
6.8 |
2.0 |
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6.8 |
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TOTAL
EXPENSE |
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78.8 |
79.1 |
(0.3) |
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126.5 |
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Allocated
for Improvement Projects/Reserves |
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36.3 |
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Higher-than-budgeted
expenses were caused by completion of the Parking Lot Lights Project,
carpeting/painting the clubhouse, and increases in property taxes/income
taxes. For clarity, we’ll separate out
the projects from the routine operations/maintenance expenses in the year-end
report.
Over and above the budgeted
routine operations/maintenance expenses, the Association’s money has been or will
be spent on the following improvements in 2007:
PROJECT
DESCRIPTION COST STATUS
*** Increase
in lifeguard hours for safety $6k Complete
*** Parking
Lot Lights, Phase 2 $5k Complete
***
***
*** Parking
Lot Repair $12k October
*** Clubhouse
carpet, painting $3k Complete
*** Removal
of 5 dead trees $1k Complete
*** Clubhouse
security locks $1k Complete
*** Rt. 83
Entry Fountain Replacement $4k Complete
The Association will
essentially “break even” this year, and will add only a small amount to the “contingency
reserve” fund.
FREQUENTLY ASKED QUESTIONS
By the Board of Managers
The
Board frequently fields questions from homeowners. Here are a few that might be
helpful for some of the new residents and may serve as a refresher for current
residents. This new section is similar to the “Friendly Reminders” that we used
to include in the Newsletter. There’s
other FAQ’s on the
Q: I
have a “battle” brewing with a noisy neighbor.
How do I resolve this?
A: Per the Code of Regulations, the Board
of Managers is chartered to enforce the Code and the restrictive covenants
(i.e., Deed Restrictions) and Highland Park-generated rules (e.g., the Pool
Rules). The Code does not empower the Board
to enforce
Ordinance
violation to the Avon Police (934-1234).
An officer will review the situation and take necessary enforcement
action. A similar game plan might be
warranted if parking ordinances are being violated.
Q: Can we use the Clubhouse dumpster for
our dog waste or household rubbish?
A: No, please, No!
Q: I desire to build a deck and a backyard
fence. Who do I contact in the
Homeowners’ Association?
A: To ensure a consistent and accurate
interpretation of requirements in the Deed Restrictions, contact the
“Architectural Review Board” through Carlyle Management. More details are on pages 4-5 of the
Q: Where can I obtain some advice regarding
an effective sump pump system to protect my
basement?
A: Karri Furness obtained information from
City Engineer Mike Bramhall and published it in the August, 2006 Highland Park
Newsletter. It focuses on sump-pump
maintenance and optimal back-up design.
For a reprint of the article, please contact any Board member. If you are interested in discussing a unique
dual backup system, call Bill Mazzolini.
NEW NEIGHBORHOOD DIRECTORY
By
Jeanne Yeagley & Sean Flaherty
We
are in the process of updating the Highland Park Homeowners’ Association
Directory. It’s been three years since our last edition and there are many new
residents include. This year, in order to streamline the process we have
created a link on our website to submit your information. Just log on to http://www.highlandparkassoc.com/DirectoryForm.htm and once you submit your
data, the information is sent to a spreadsheet. This makes it easy for us to
merge the data into the new directory format. Of course, we’ll include you in
the directory if you don’t have access to the internet. Complete the attached
form and send it in. Just a reminder that distribution
outside of the
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Please
complete the following contact information on the website or mail this form to:
Highland Park Directory Update
c/o
Jeanne Yeagley
36131
North Park Drive
Avon,
Ohio 44011
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NEWSLETTER ADVERSTISING
Thank you to the many residents
who have used the Newsletter to advertise your business. We hope it has proven valuable to your
organization.
If you have a business you’d like
others to know about (or if you have been satisfied with work completed by a
local company and think they could be a good resource for other residents), why
not advertise in the Highland Park Newsletter? The cost to advertise for
residents is $25/issue or $85/for three issues (three Newsletter issues are
distributed each year) or for non-residents is $40/issue or $150/year for a
business card size advertisement. Please see this issue’s
advertisements on the last two pages and support these local businesses
whenever possible.
If you are interested in
advertising your business, please mail in the “Newsletter Advertising Form” below
or e-mail your company info to MazzOhio@aol.com. If you have a company logo that you’d like
included, please ensure that you include it in the e-mail you send. Checks should be made payable to Highland
Park Homeowners’ Association.
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Newsletter Advertising Form
Mail to: Bill Mazzolini 3861
Silsby
Please check one of the following:
HP Resident: □ □ Single Issue Business/Service Advertising
(resident $25 / non-resident $40)
Non-Resident: □ □
Annual Business/Service Advertising (resident $85 /
non-resident $150)
Company Information:
Company Name:
Contact Name:
Address:
City, State, Zip:
Business Description:
Additional Information:
Please enclose a check payable to
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PATRONIZE YOUR HIGHLAND PARK NEWSLETTER ADVERTISERS